Northwest Fly Anglers - NFA Bylaw Modifications

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SECTION IV. &nbsp;Special Appointments

<S>Paragraph 1.</S>

<S>A Club Historian shall be selected to keep and maintain a record of club activities; including photographs and other pertinent data. Such ofﬁce shall be a continuing ofﬁce and vacancies shall be ﬁlled as required.</S>

Paragraph 1 <S>2</S>.

A Club Librarian shall be selected to keep and maintain library materials. Such ofﬁce shall be a continuing ofﬁce and vacancies shall be ﬁlled as required.

Paragraph 2 <S>3</S>.

A Club Editor shall be appointed (or reappointed) by the incoming President to assume responsibility for publishing and mailing the club newsletter. The speciﬁc duties of the editor are outlined In Section VIII, Paragraph I of the Bylaws.

&nbsp;

SECTION V Meetings.

Paragraph 1. &nbsp;Regular Club Meetings

(a) Such meetings shall be held on the third Thursday of each month for the membership as a whole and at a time and place designated by the President after concurrence by the Steering Committee.

(b) The President with the concurrence of the Steering Committee shall have the authority to change the meeting date and place for the purpose of avoiding conﬂict with other activities.

(c) Twenty percent of the voting members must be present at such regular meetings to conduct club business requiring voting.

(a) Steering Committee meetings shall be held once a month, one <S>at least two</S> week<S>s</S> prior to the regular club meeting, at a time and place stipulated by the President or designate.

(b) The President or designate shall have the authority to change the meeting date and place for the purpose of avoiding conﬂict with other activities.

Paragraph 3.

All other committee meetings shall be held at a time and place designated by their chairs.

&nbsp;

SECTION VI. &nbsp;&nbsp;Finance

Paragraph 1.&nbsp; Fiscal Year

The fiscal year shall be January 1 through December 31.

Paragraph 2 <S>1</S>. Annual Dues

(a) &nbsp;Annual Dues

(i) Annual dues <S>for the three different classes of</S> club membership, as deﬁned in Article III, Paragraph 2 of the Constitution, shall be set from time to time as needed by a majority of the voting members at a regular club meeting. <S>The membership classes are: Active, Associate, and Family. i)</S>

(ii) Members <S>of any class</S> accepted into the club during the second half of the ﬁscal year shall pay one-half the annual dues.

(b) There shall be a common initiation fee for all classes of membership set by a majority of voting members at a regular club meeting. The fee should cover ﬁrst-time expenses attendant upon initiation.

(c) Annual dues <S>for every class of member</S> are due and payable on the ﬁrst day of the ﬁscal year. &nbsp;A notice of dues payable shall be sent by email to all members and posted on the website <S>published in The Flypaper</S> prior to the ﬁrst day of the ﬁscal year.

(d) Delinquent dues:

i) Each member <S>of any class</S> who has not made his/her dues payment by the cutoff date established in Section VI, Paragraph 1 (c) of the Bylaws<S>,</S><S>, which is the last day of the third month of the new ﬁscal year,</S> shall be dropped from membership.

ii) A member dropped will be reinstated within the twelve months following the cutoff date upon payment of annual dues plus the current reinstatement fee.

iii) A member dropped seeking reinstatement later than twelve months following the cutoff date must apply for membership as if a ﬁrst-time applicant and pay the current initiation fee in addition to annual dues.

Paragraph 3 <S>2</S>. An Annual Budget

(a) An annual budget, recommended by the Steering Committee, shall be presented for approval to the membership by the President or a designated representative at the second regular meeting of the ﬁscal year.

(b) The annual budget shall be an estimate of income and expenditures for the ﬁscal year and serve as a guideline for the club’s operation.

(c) Approval of the budget by the membership authorizes the Steering Committee to dispense such funds in the ways and amounts so stated.

(d) The membership shall have the authority to amend the approved budget.

<S>Paragraph 3. Fines, established by the Steering Committee, shall be levied against all members not wearing their name tags at each regular club meeting.</S>

&nbsp;

SECTION VII. &nbsp;&nbsp;Elections

(a) The Nominating Committee shall announce its slate of candidates for ofﬁce at the regular club meeting held one month prior to the meeting at which elections take place.

(b) Nominations from the ﬂoor, if any, shall be made at the meeting which occurs one month prior to the meeting at which elections are held. At that time the chair of the Nominating Committee shall call <S>three times</S> for ﬂoor nominations for each ofﬁce. If there are no further nominations for each ofﬁce, nominations are declared closed. Any motion to close nominations is out of order.

(c) A list of all candidates for ofﬁce will be posted on the website 3 weeks <S>published in The Flypaper immediately</S> prior to the meeting at which elections are held..

(a) The annual election of club ofﬁcers shall be held at the last regular membership meeting of the ﬁscal year with the responsibilities of such ofﬁcers taking effect in the ﬁrst month of the following ﬁscal year.

(b) Election of club ofﬁcers shall be made by written ballot of members present at the meeting. Should a candidate be unopposed, the chair will ask the Secretary “to cast a unanimous ballot for that ofﬁce.” (

c) Balloting for club ofﬁcers shall be done one ofﬁce at a time.

(d) A candidate to office must receive the vote of a majority of the adult members present at the meeting.&nbsp;

<S>A majority of active members in attendance is necessary to elect any candidate to ofﬁce.</S>

&nbsp;

SECTION VIII. &nbsp;&nbsp;Publications

(a) There shall be a club newsletter, which shall be titled The Flypaper.&nbsp; At a minimum the Flypaper shall be published quarterly.&nbsp; <S>There shall be a monthly club newsletter which shall be titled The Flypaper.</S>

(b) The editor of The Flypaper shall be named by the President.

(c) The editor, working in coordination with the website administrator(s), is responsible for publishing on quarterly schedule.

<S>(c) The editor is responsible for keeping and maintaining a mailing list which contains the names of all current members and other interested parties.</S>

<S>(d) The editor is responsible for printing and mailing The Flypaper within the allocated budget.&nbsp; Such mailings shall reach the membership at least three days prior to each regular club meeting.</S>

<S>(e) The printer used for the publication of The Flypaper must be approved by the Steering Committee.</S>

(a) Other published materials under the name of the Northwest Fly Anglers must be approved by the Steering Committee. Examples are: Membership Cards, copies of the Constitution and Bylaws, notices of club activities, etc.

(b) Editors of other publications shall be appointed by the President. Such editors are responsible for printing and distributing the subject publications.

&nbsp;

SECTION IX. &nbsp;&nbsp;Bylaws Amendments

Paragraph 2. &nbsp;The membership shall be notified of proposed amendment(s) to the Bylaws both by email and by posting an announcement of the proposed amendments on the club website at least 1 week prior to the meeting at which they are to be considered.&nbsp; The complete text of proposed amendments shall be posted on the club website at the same time as the announcement.&nbsp; <S>Announcements of proposed amendment(s) to the Bylaws shall be published in The Flypaper no later than the issue immediately preceding the regular meeting at which the amendment(s) shall be voted. The complete text of proposed amendment(s) shall be made available to the membership upon request.</S>

Paragraph 3. &nbsp;Members need not be present at a regular club meeting in order to vote on proposed Bylaws amendments.&nbsp; If unable to attend, a member’s vote on the issue must be received by the Secretary no later than 48 hours prior to the meeting for inclusion in the total vote count.&nbsp;&nbsp; <S>Approval of proposed amendment(s) to the Bylaws, to become effective, shall require a majority of the voting membership using the “show of hands” method. The Secretary shall record the number of votes for and against and shall include the absentee vote of active members not present at the time of the meeting. (September, 2014)</S> 
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