Northwest Fly Anglers - NFA Bylaw Modifications

Reply to: NFA Bylaw Modifications

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<blockquote>Anonymous wrote:

Here are the redlined bylaws to be voted on at the October Meeting.

Bylaws

SECTION I.

Operation of the Club Operation of the club shall be governed by a set of Bylaws, which establishes procedures for implementing the policy of the club.

SECTION II. Officers

Paragraph 1.

The President shall preside at regular club meetings; shall appoint committee chairs as needed; and shall direct the other ofﬁcers of the club in the discharge of club business.

Paragraph 2.

The Vice-president shall assume the duties of the President when absent and shall serve as chair of the Program Committee.

Paragraph 3.

The Treasurer shall have custody of all moneys of the club and shall deposit same in such banks as the ofﬁcers of the club may designate; shall be responsible for billing and collecting club dues and fees; shall receive and expend funds as required for club functions; shall maintain an accurate accounting of moneys received and expended; shall assist the club ofﬁcers in preparation of an annual budget for club operations; and shall maintain and control the club’s personal property.

Paragraph 4.

The Secretary shall have charge of such papers, documents and correspondence as the President dictates; shall maintain records of club meetings and activities; and in coordination with the web administrator(s) shall give notice of meetings and activities when required.

The Secretary is responsible for working with the web administrator(s) to ensure that the NFA website’s structure and content is kept current and that it evolves as technology changes.

The Secretary, in coordination with the web administrator(s), shall keep and post the Constitution and Bylaws on the website.&nbsp; The Secretary, in coordination with the web administrator(s) and the newsletter editor, shall maintain electronic copies of past newsletters on the website.

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SECTION III. &nbsp;&nbsp;Committees

Paragraph 1. The Steering Committee

(a) shall consist of:&nbsp; The current officers; the immediate past president; and the chairpersons of the membership committee, the outings committee, the education committee, and the conservation committee.&nbsp; The President may designate other active NFA members to be temporary members of the steering committee for the purpose of planning and coordinating club meetings, activities, and other functions of the club.&nbsp; These temporary members of the Steering Committee can only serve through the term of the president who selected them.&nbsp; The succeeding President can re-designate a temporary Steering Committee member.

&nbsp;<S>is composed of current ofﬁcers, committee chairs and such other active members as the President may designate for the purpose of planning and coordinating club meetings, programs, activities and other functions of the club</S>.

(b) monitors and approves the expenditure of funds within the limits of the annual budget.

(c) has the additional authority to establish incidental fees required of classes, workshops, ﬁnes, etc.

&nbsp;Paragraph 2. &nbsp;&nbsp;The Program Committee

(a) is responsible for the preparation of programs for the regular monthly club meetings.

(b) shall consist of a chair, the Vice-President, who may <S>shall</S> appoint one or more additional members.

&nbsp;(c) shall coordinate with the Education Committee, the Outings Committee, and the Conservation Committee in regard to pre-meeting programs or activities and presentations during the meetings.

Paragraph 3. The Membership Committee

(a) The Membership Committee shall consist of a chair who may appoint one or more additional members.&nbsp; <S>be a three member standing committee which will serve staggered three year terms. Each President-elect shall name one member to this committee replacing a member whose term has expired</S>.

(b) The Membership Committee shall receive applications for membership in the club.

<S>(c) Names of applicants shall be forwarded by this committee to the editor of The Flypaper for publication prior to presentation of applicants for membership so that the members can comment to the committee regarding the acceptance or denial (for good cause) of applicants into membership.</S>

(<S>d) When no written requests for denial of membership are received by the committee, the application(s) will be considered approved.</S>

(<S>e) In the case of a written request(s) for membership denial, the committee will review the application(s) in question with the Steering Committee. Such application(s) will be found acceptable if at least two thirds of the Steering Committee present at the review so approve.</S>

<S>(f) The Membership Committee shall coordinate with the Treasurer to assure that the initiation fee and annual dues have been paid by an applicant prior to such applicant’s name being published In The Flypaper. If an applicant is denied membership, the initiation fee and annual dues paid will be refunded in full.</S>

(g) Club applicants who have paid their initiation fee and annual dues shall be initiated into the club at the next regular club meeting.&nbsp; The Membership Committee shall inform applicants as to the date for initiation.

<S>accepted for membership shall be initiated into the club, whenever possible, at the next regular club meeting following published notiﬁcation in The Flypaper. The Membership Committee shall inform applicants as to the date for Initiation.</S>

(h) This committee shall work with the web administrator to maintain the membership record of current members and a directory of the club membership, which will be accessible to all members.

<S>maintain and cause to be published a current list of the club membership, assuring that the editor of The Flypaper, among others, receives such a list.</S>

<S>(I) This committee shall maintain the membership record of current active, associate, and family members.</S>

<S>(J) This committee will keep and distribute, as required, copies of the Constitution, the Bylaws, and additional items approved by the membership.</S>

Paragraph 4. &nbsp;The Education Committee

(a) shall consist of a chair, who may appoint one or more additional members. <S>&nbsp;</S><S>shall appoint two or more members.</S>

(b) shall be responsible for the implementation of all educational activities such as the ﬂy tying classes, rod making classes, ﬂy casting classes, Sport Show presentations, and other related educational activities.

(c) in coordination with the Vice-president, shall be responsible for the pre-meeting programs or activities conducted at regular club meetings.

Paragraph 5. &nbsp;The Nominating Committee

(a) The Nominating Committee is composed of the three most recent past Presidents and shall be chaired by the immediate past President. &nbsp;If one or more is unavailable then less recent past Presidents are eligible to be on the Nominating Committee and may be the selected by the current President.

(b) The Nominating Committee shall nominate annually one or more candidates for each club ofﬁce.

(c) To the extent that this committee cannot be composed as indicated, the current President will name the member(s) thereof, subject to the constraint that no person so named may concurrently hold ofﬁce in the club.

Paragraph 6. &nbsp;The Outings Committee

(a) shall consist of a chair, who may appoint one or more additional members.&nbsp; <S>shall appoint two or more members.</S>

Paragraph 7.&nbsp; The Hospitality Committee

(a) shall consist of a chair, who may appoint one or more additional members.&nbsp; <S>shall appoint other members.</S>

(b) shall be responsible for organizing refreshments and greeting guests at the membership meetings. <S>greeting guests at regular club meetings, visiting the ill, sending get- well cards, and other related duties.</S>

Paragraph 8. &nbsp;The Conservation Committee

(a) shall consist of a chair who may appoint one or more additional members. <S>shall appoint other members.</S>

(b) shall be responsible for conservation projects, recommendations for ﬁshery management, and advice to the membership concerning the state of the resource.

Paragraph 9. &nbsp;The Award Committee

(a) This committee shall consist of a chair, who shall appoint one or more additional members.&nbsp; <S>other members.</S>

(b) This committee shall be responsible for selecting award recipients and presenting the awards at the December meeting unless otherwise stipulated.

(c) &nbsp;There shall be an award known as the Service Award, which will be presented to a member for outstanding contributions to the general public through the aims and purposes of the club. This award can but does not have to be made on an annual basis.&nbsp; The Awards Committee shall select the recipient, who will receive the award at the December meeting.&nbsp; <S>The Awards Committee shall present the award at the December meeting.</S>

(d) There shall be an <S>perpetual</S> award known as the Award of Merit, <S>a plaque of</S> which will be presented to a member in good standing who has made outstanding contributions to the club’s activities and programs in the current year. <S>This award may be presented by the preceding recipient.</S> The club ofﬁcers shall select the recipient who will receive the award at the December meeting.

<S>(e) There shall be an award known as the Dawn Holbrook Memorial Award. This is a lifetime achievement award given to an individual who has inspired others to grow in the art and science of angling with a ﬂy. The individual generously shares skills, such as ﬂy rod building, ﬂy making, ﬂy casting, and promotes education and conservation. The award will be presented the ﬁrst year to an NFA member. Future nominations will be open to members of the NFA as well as nonmembers. Nominations for the award would be advertised with a cover letter and an application form, which would be sent to other ﬂy ﬁshing clubs each June. The Awards Committee, along with an NFA member(s) appointed by the President, would make the ﬁnal decision on the recipient. This is not necessarily an annual award; rather it is a special award, given when appropriate. It will be a plaque in the shape of the NFA logo, and include the symbol, a Needle Fly Nymph, with the wording, DAWN HOLBROOK MEMORIAL AWARD, PRESENTED BY THE NORTHWEST FLY ANGLERS TO ______, FOR DEDICATION TO THE ART AND SCIENCE OF ANGLING WITH A FLY. (DATE). The President shall present the award at the December meeting.</S>

(e)&nbsp; There shall be an annual award known as the “Memorial Award for Conservation”, which is made in memory of deceased NFA members.&nbsp; This award will be presented to an organization emphasizing conservation in the area of enhancement or preservation of the environment and habitat of our northwest fisheries.&nbsp; The Steering Committee shall nominate organizations for a vote by the adult membership at the October general membership meeting.

<S>(f) There shall be an annual award known as the ‘Memorial Award for Conservation’. In memory of deceased NFA members, this award will be presented in the minimum amount of $250.00 to an organization emphasizing conservation in the area of enhancement or preservation of the environment and habitat of our northwest ﬁsheries. The Steering Committee shall present nominations for vote at the October General Membership Meeting. The award will be presented to the recipient either in person or by mail prior to April 1 of the following year.</S>

(f) There shall be an award knows as the Presidential Award.&nbsp; This award, which can be awarded at the discretion of the president to a member for services rendered to the club and for which the Service Award and Merit Award are not appropriate.&nbsp; This award is not intended to be made on an annual basis.

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<S>(g) Other awards may be created from time to time upon approval of the membership.</S>

Paragraph 10. &nbsp;&nbsp;The Financial Evaluation Committee

(a) This committee shall be composed of the club Treasurer who last held that ofﬁce prior to the Treasurer for the period in question and two additional members who have not been an elective ofﬁcer, committee chair or member of the Financial Evaluation Committee for two years. In the event the predecessor Treasurer is unable or unwilling to serve, a person who has not been an elective ofﬁcer, committee chair or member of the Financial Evaluation Committee for one year shall ﬁll the position. The committee shall select one of its members as chair.

(b) The committee shall be appointed by the incoming President, subject to the approval of the incoming Steering Committee, at the first steering committee meeting of the fiscal year.&nbsp; The committee shall conduct a financial evaluation of the club’s books for the fiscal year just ending.

<S>June Steering Committee of each year for a ﬁnancial evaluation of the club’s books for the ﬁscal year ending on May 31 of the current year. [c] The evaluation shall be done 1) at the least, once every two years, or 2) with the installation of a new Treasurer, or 3) at the discretion of the incoming President. (d) The committee shall conduct its ﬁnancial evaluation so as to present its report to the Steering Committee at the following September Steering Committee meeting.</S>

(d) The committee shall conduct is financial evaluation so as to present its report to the Steering Committee.&nbsp; This report shall be presented at the 4th Steering Committee meeting of the fiscal year.&nbsp; <S>at the following September Steering Committee meeting.</S>

(e) The current Treasurer and any other custodian of the club’s records shall make available to the committee the entirety of the club’s ﬁnancial records for the year being evaluated, including but not limited to the club’s check registers, journal and ledger accounts, summaries and statements, bank statements, deposit books, canceled checks, inventory of assets and their locations, budgets, both proposed and as spent, invoices, bills and receipts vouchers for all expenditures, records of income and payments to the club, prior evaluation and recommendation reports and any tax returns and tax correspondence for the prior year.

(f) The evaluation shall include a correlation of selected expenditures with a bill, invoice, receipt or other voucher for that payment. Check at least three of the budget categories. Evaluate a selected sample of the club’s income items with related deposit slip and perform such other inquiries as shall seem appropriate to the committee.

(g) The committee shall utilize a checklist that will permit persons not trained as accountants to conduct the evaluation of the club’s ﬁnancial condition in an orderly and efﬁcient manner. The committee and Treasurer shall retain a copy of the evaluation report for continuing reference and guidance as to typical income and expense patterns of the club so that future committees may perform their evaluation efﬁciently.

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